How to Record the Project Actual Expenses


You can record the project expenses in several ways.

Method #1. Creating an expense based on planned cost

Go to the project expenses list in the section FinanceExpenses. Open the planned cost and click the Outcome button.

A window for creating an expense document will open, in which all data is already filled. If necessary, change the organization and/or the account from which the money was received. Below you will see an automatically generated transaction. In the transaction, you can specify a name, change the amount, and also split the expense amount into several transactions.

How to split the expense into several transactions

Method #2. Creating an expense in the Finance application

Go to the Finance application, the Money tab and click on the Expense button.

A sidebar will open to create an expense document. Fill in the fields of the document.

Find out more: Distributing the expenses into projects and project stages

In the Related Entry column, assign a transaction to your project and planned cost.

Method #3. Creating the project expense without reference to the planned cost

According to the project, you can record only the actual expenses, without making a preliminary cost plan. Create an expense with reference only to the project, you can in the Finance application, on the Money tab, ignoring the field for choosing the stage of payment for the project.

In this case, the expenses list of the project will be displayed with an empty Plan column:

Later, if necessary, you can link this payment to any planned project cost—to an existing one or create a new one.