AI Voice Task Creation

Capturing tasks on the go is now faster and more intuitive with Flowlu's AI integration. Instead of typing out every detail, you can use the voice command feature within the mobile app. The built-in AI doesn't just transcribe your voice; it analyzes the context of your speech to automatically structure the task for you.

This feature is designed for fast-paced environments where you need to log an idea or a directive the moment it occurs, ensuring no detail is lost.

How to Access AI Voice Task Creation on Your Phone

To use this feature, find the Flowlu app icon, tap and hold the app until the quick menu appears and select Open AI Form — Voice Task Creation. Flowlu will open the homepage and auto-fill the field at the bottom of the screen with what you’re saying at that moment. Speak your task, then tap Send when you’re done.

You can also create a task using your voice while on the Tasks tab in the Flowlu mobile app:

• Tap on the blue Quick Actions (+) button in the upper right corner of the screen.
• From the menu that appears, select Voice Task Creation.

Recording Your Task

Now you can keep your tasks on track with a single sentence. Simply start speaking naturally to describe what needs to be done. You can mention the main goal, provide a background for the work, and list specific steps. The AI is trained to understand conversational language. However, to help you get the best results, here’s a simple guide to structuring your voice command:

1. Start with a clear beginning

Use phrases like “Create a task…”, “Add a task…”, or “We need to…”.

2. Specify the person responsible

• “to [Name]” or “assign to [Name]”
• If it’s for you: say “to me” or “assign to me”

3. Add collaborators if needed

• The first name is the assignee
• Additional names are collaborators
• You can say: “and [Name2]” or “collaborator [Name2]”

4. Add followers

• Say “followers” or “follower will be…”
• Then list: “followers [Name3] and [Name4]”

5. Mention the project

• At the beginning: “Create a task in the [Project Name] project…”
• Or at the end: “…link to project [Project Name]” or “attach to [Project Name]”

6. Describe the task

A short action phrase is enough: “test the new UI,” “prepare the report,” “review the draft,” etc.

7. Set the deadline

Examples:

• “deadline tomorrow at 6 p.m.”
• “by Friday”
• “by the end of the day”

8. Start date

If you don’t mention it, it defaults to now.

9. Anything else

Any details you don’t categorize will be added to the task description.

Once you have finished speaking, tap the Send button. The system will take a few seconds to process the audio and create your task.

If the AI missed a detail or if you want to add more information, you can edit your task as usual by tapping on it, then find the three dots in the upper right corner and select Edit.