Issued Loans

Issued Loans are used to record funds your company has lent to another organization or individual.

Creating an Issued Loan

To create an issued loan record through the Finance module menu, navigate to the Issued Loans subsection and click the Create button.

Alternatively, you can click the plus (+) icon directly in the menu.

In the loan creation window, fill in the following fields:

1. Title that will identify this loan in your reports;
2. Outstanding amount — the total sum lent;
3. Interest Rate (%) — if the loan was issued with interest;
4. Loan repayment term:
   • Long-term — if the loan is issued for a term of more than 1 year;
   • Short-term — if the loan is issued for a term of less than 1 year;
5. Issue and Repayment Dates;
6. Monthly payment day — the specific day of the month for repayments;
   • If you specify a day that is not present in every month (e.g., the 31st), the system will use the last day of the month for shorter months.
7. Recurring payment amount — the amount to be received, including interest;
8. Borrower — who receives the loan from you;
9. Assignee;
10. Currency;
11. Description for the borrowing card (optional).

After saving, the loan information will appear in the list.

Issued Loan Operations

The following system Financial categories are associated with issued loans:

Expenses:

• Issuing a loan.

Inflows:

• Loan repayment;
• Loan interest.

Creating a Borrowing Expense

The act of issuing a loan must be reflected in your financial documents. To do this, navigate to the Money tab and create an Expense, specifying:

• Amount;
• Payee (the counterparty receiving the funds);
• Payer (your organization).

Next, this expense must be linked to the entity in the Loans module. To do this, in the expense edit window, open the context menu and select the "Loan disbursement" option.

Then, select the loan from the list of active ones and save the changes.

Important: To link the correct loan, the organizations in the expense entry and the loan card must match.

After this, an "Issued/Borrowed Loan" field will appear in the transaction, indicating the linked entity.

The funds will be displayed in the Cash Flow report under the corresponding expense category.

Creating a Borrowing Inflow

Borrowing repayments must also be accounted for in the Money section. To do this, create a payment entry. In the form, fill in the fields and ensure you specify:

• Amount;
• Payer — the counterparty to whom you issued the borrowing;
• Payee (your Organization);
• Category — "Borrowing repayment."

Then, open the context menu in the upper right corner and select the "Loan repayment" option.

In the menu that appears, select the desired issued loan from the active list and save your choice.

The payment amount will be automatically split into three transactions:

1. Borrowing repayment;
2. Borrowing Interest — with Cash Flow status;
3. Borrowing Interest — separately with P&L status.

After saving, the payment will appear in the list with the specified financial categories.

Inflows for the borrowing repayment and interest (if any) will be displayed in the corresponding categories in the Cash Flow and Profit & Loss reports.