How to Issue an Invoice Based on Spent Time

Flowlu allows you to invoice customers directly from a project using the time logged on tasks. To start working on paid tasks go to the Apps section via the side menu or by clicking on your avatar in the upper right corner of the screen.

Then select Time tracker, click on the three dots, and go to the app settings.

Here you can enable the option to issue invoices based on time tracker records. You can also set a default hourly rate, decide whether invoices should be based on estimated time, time spent or fixed cost, and choose how how to sort data on an invoice.

Invoices can be presented in different ways: as a single line summarizing the project, or broken down by each paid task. You can also include automatic labels using variables like the date, task name, or project name. These settings apply to all new projects by default but can be customized for each project individually.

Making Tasks Billable

To include a task in an invoice, mark it as billable. This can be done directly in the task using the billable icon next to the time tracker, or in the task settings where you can also adjust the hourly rate. Non-billable tasks are automatically excluded, so your invoices only reflect work you intend to charge for.

Issuing an Invoice

When you’re ready to create an invoice, open the project and click Document → Invoice by task. Flowlu will generate an invoice based on your Time Tracker data and project settings.

Make sure the project uses the Financial Management. You can set this when creating the project or adjust it later in the project settings. Invoices can be formatted as a single line for the entire project or by individual tasks. This flexibility allows you to present billable hours exactly as you need.