Recording of invoice payments with creation of transaction
Read this step if you plan to track the invoice cashflow in the system.
Before recording the invoice payments, in the settings of Finance module, you need to create finance items and organizations' bank accounts. In the section System settings → Finance → Main Settings check the box "Create an incoming payment to the bank account of the organization ". After this, when recording the invoice payment, the window for creating the invoice transaction will open automatically.
Attention! If you use online payment, then in order to create the invoice transaction, you must first delete the online transaction (in invoice, on the "Transactions" tab).
Incoming invoice payments you can create in the invoice itself or in the Payments Received section
Payment recording in the invoice
Payment recording in the Payments Received section
Creating payment in the invoice
Fill in the Create transaction form:
Enter here the necessary data:
● financial item;
● Bank account or cash account;
● Note (any additional details).
You can specify partial amount of payment. In this case, the account status will be marked as Partially paid.
The history of all transactions will be displayed in the invoice on the corresponding tab:
Received invoice payment and charges will be recorded in transactions.
How to apply payment into several invoices
In case when the customer made payment for several services at once, you can quickly split the received amount into several invoices issued to this customer.
To do this, follow the next steps:
- Go to the section Payments received
- Click the Record Payment button
in the opened side-panel select the payer, specify the Amount received, bank account and other payment details. At the bottom of the panel, you will see all awaiting payment invoices for this customer.
In the Payments received list, it will displayed to which invoices the payment was distributed.
In transactions, an appropriate number of payments will be created, separately for each invoice.