How to create the payment or expense transaction?
Payment and expense transactions are created on the basis of payment documents in the “Finance” application, on the “Money” tab, through the “Payment” or “Expense” button:
After clicking on these buttons, a form for creating a payment document will open. You will need to fill in the fields:
- organization – you need to choose one if you have several ones. By default, the main organization is prefilled.
Read more: Organization profile settings
- organization’s account – an organization’s checking or cash account is selected if there are several.
Read more: Setting up bank accounts of the organization
- assignee – by default, the user who creates the document is selected;
- amount received;
- payment date (the current date is selected as default). If necessary, it can be changed
Form to create a payment document and transaction
Account (payer or receiver) – pulled from CRM. This field is optional to fill in case if you record, for example, just the total profit received from the sales or write off expenses for office rent from your own account.
Charges and fees – bank charges for transfer or withdrawal of funds.
Document number – indicates the number of the payment document for reference.
On the basis of the payment document, a transaction will be created for the amount specified in the payment document. It will be assigned the system name: "Payment Received Document #. ..." (the number of the payment document in Flowlu).
You can change the name to another, more understandable to you and add a detailed description in the note:
You can assign the transaction to the financial category immediately, or you can do it later with the help of mass distribution of payments into categories.
Save the payment document.
Records of the payment documents are displayed on the "Money" tab. Their amounts are highlighted in a specific color depending on the type:
- red color – expense;
- turquoise color – payment;
- yellow – transfer between the accounts.
Transactions are displayed in the corresponding section:
On the basis of a single payment document, you can create multiple transactions in different financial categories and, if necessary, link them to different projects and accounts.