New structure simplifies plans, improves transparency, and lowers entry costs for businesses of all sizes
On September 18, 2025, Flowlu introduced a new pricing model based on seats. Instead of fixed bundles, pricing now depends on how many people use it. This change makes it easier for teams to choose the right plan and only pay for what they need.
Why We Made This Change
Different teams use Flowlu in very different ways. A freelancer needs a simple way to track client work. A 50-person company requires automation, financial tools, and advanced reporting. Under the old model, smaller teams sometimes paid for features and user seats they never used, and larger organizations had trouble growing without changing plans.
Seat-based pricing addresses these issues by:
Scaling with your team: Pay only for active users, and easily add more seats as your team grows.
Matching usage to cost: Your bill reflects how many people actively collaborate in Flowlu.
Reducing barriers to growth: No forced upgrades just because you hired one more teammate.
Supporting larger companies: Custom enterprise pricing reduces per-user costs for larger organizations while providing additional features and extended limits that bigger teams require.
We heard from customers who said, ‘I don’t want to pay for 16 users if my team only has 3.’ This update makes pricing more transparent and predictable, so teams can choose a plan that fits their size today and still feel confident as they grow.
Anastasia DornellProduct Manager at Flowlu
The New Plans
Flowlu has moved from four paid plans to two core options, plus one for larger organizations.
Free: $0 (up to 2 users)
For freelancers and very small teams getting started.
Use case: A freelance designer can track client work and send invoices without paying anything.
Includes:
Basic CRM with one pipeline
Kanban boards for tasks and projects
Invoices and estimates
Private chat and comments
Help center + AI bot support
Essential: $12/user monthly ($9/user annually, up to 20 users)
For growing teams that need collaboration, email sync, online payments, and reporting.
Use case: A two-person agency can run client projects and accept payments for $18/month on the annual plan.
Includes everything in Free, plus:
Multiple CRM pipelines and email sync
Gantt charts, subtasks, and task dependencies
Online payments and finance reports
Shared calendars and group chat
Live chat support
Advanced: $22/user monthly ($17/user annually, up to 40 users)
For mid-sized companies managing more complex projects and finances.
Use case: A 20-person consulting firm can centralize projects, track billable time, and manage invoicing in multiple currencies.
For larger organizations with hundreds of users. The per-user cost decreases as team size increases, making it cost-effective at scale. This plan also unlocks enterprise-level features and extended limits.
Use case: A 200-person company can manage projects, finances, and HR in one system. They're also benefiting from lower per-user pricing and enterprise-grade customization.
Includes everything in Advanced, plus:
Enterprise HR tools and schedules
Full automation suite and advanced analytics
White-label branding, custom domains, and email
Extended collaboration limits (up to 100 external users)
Dedicated success manager and onboarding support
Learn more: The full breakdown of features by plan is available on our Pricing Page. You can also find out more about how the new seat-based pricing works in our knowledge base.
A Note for Existing Customers
We know changes like this can raise questions, and we want you to feel confident about your choice. We’ve already reached out to all existing customers to discuss their options. You can keep your current plan, so there’s no need to hurry. Our team can also help you pick the new plan that fits your work now and in the future.
Final Words
Flowlu’s move to seat-based pricing is about giving teams plans that fit the way they actually work, from one person handling projects alone to a company coordinating complex operations.
We know new prices can take time to get used to, and we want to help. If you don’t know which plan is best, our team can explain the options and guide you. You can reach us in the online chat or by email at [email protected].
The new pricing began on September 18, 2025. Existing customers can keep their current plans.
We’ve been listening to feedback for a while. Many customers told us they wanted more transparent, predictable pricing and the flexibility to pay only for the seats they use. Earlier this year, we introduced a “Solo” plan, and its success showed us that seat-based pricing was the right direction for all plans.
Alongside the new pricing, during this year Flowlu has released a series of updates to make the platform more powerful and flexible. Some of the key improvements include:
Calendar view for tasks
Customizable records
More dashboards and improved reports
Major upgrades to Gantt charts
Task dependencies
Presence indicators
New integrations (Dropbox, OneDrive, Textdrip, and more)
Added support for two new languages
And this is only part of the list. We keep adding updates regularly to make it easier to manage projects, clients, and money.
Our support team is ready to answer your questions and help you choose the right plan. You can contact us in live chat, by email at [email protected]
