KuboWeb is a small digital agency based in Italy, led by CEO Matteo Colangeli. Since 2016, they’ve been helping small and mid-sized businesses in retail, hospitality, food & beverage, wellness, and construction create clear and consistent online presence through web design, e-commerce development, SEO, advertising, and social media management.
Running a small agency means doing a bit of everything—often all at once. Client calls. Project updates. Last-minute changes. Strategy one hour, execution the next. For KuboWeb, that worked for a while. But as more clients came in and projects stacked up, it got harder to keep everything in order. They needed something more reliable. A way to stay on top of tasks without relying on memory, spreadsheets, or too many open tabs. Something that wouldn’t let the details slip.
Before Flowlu: The Spreadsheet Shuffle
Like many small teams, KuboWeb started out managing tasks and timelines in Excel. In the early days, it was enough to keep things moving. But as their client base grew and projects became more layered, spreadsheets quickly turned into more of a burden than a tool.
Tasks got harder to track, updates were scattered across emails and files, and staying aligned as a team became a daily uphill task.
That’s when Matteo and his team realized they needed something better—something built for collaboration, with enough structure to keep projects clear and deadlines on track, all in one place.
Finding Flowlu
Unlike many teams, KuboWeb didn’t spend months hopping between tools or testing endless free trials. They came across Flowlu on a review platform, and it felt like the right fit right away. The mix was right: features they actually needed, without the inflated price tag. Project workflows, task tracking, invoicing, CRM, team collaboration—it was all there, in one place, without the usual clutter or cost.
For KuboWeb, being able to break projects into clear, manageable tasks and assign them to the right person made a real difference. They weren’t looking for bells and whistles. They needed structure without complexity—and that’s exactly what Flowlu gave them.
A Quick and Smooth Start
Getting started with Flowlu was surprisingly quick. It took about a week to set everything up and integrate it into their workflow, and Matteo says the process fully met their expectations.
The platform was intuitive and easy to set up, allowing us to quickly integrate it into our daily workflow without major disruptions.
Matteo ColangeliCEO of KuboWeb
What Changed
Since moving to Flowlu, the biggest shift for KuboWeb has been clarity. The team now has a full view of everything in progress—every task, every deadline, every moving part.
No more guessing who’s doing what. No more digging through emails for updates.
Everyone’s looking at the same plan, which makes it easier to balance workloads, stay on schedule, and actually finish things without last-minute scrambles.
One feature that’s made a big impact is project workflows. Every team member uses it daily to stay aligned. Think of it like a project template—but with structure built in. Each workflow includes predefined stages, tasks, subtasks, descriptions, and even automation rules, so every new project starts with a clear roadmap. So when a new project kicks off, they’re not starting from scratch or copying over old checklists. It’s already mapped out.
Saving Time, Staying Nimble
Flowlu gives the KuboWeb team a clearer view of their workload, which makes planning simpler and a lot more accurate. They’re not guessing at capacity or scrambling to fit things in—they know what’s on the table and what’s coming next.
That clarity helps them respond to client requests faster and use their time more effectively.
It’s not just about staying organized—it’s about staying flexible. Being able to shift gears without dropping the ball means they can take on more work without slowing down. And in a busy agency, that kind of edge matters.
The Bottom Line
Matteo has one tip for new users: take the time to set up your knowledge base properly. It doesn’t have to be perfect, but giving it a clear structure from the start makes a big difference. Your team will spend less time looking for answers, follow internal processes more smoothly, and get new hires up to speed without constant check-ins.
It’s a small step that saves a lot of time later.
Flowlu gave KuboWeb more than a task manager. It gave them a system to stay focused, stay organized, and keep up with the pace of their work. For a small team handling fast-moving projects, that kind of support isn’t a bonus—it’s what keeps everything on track.
Thinking of making the switch? Flowlu helps teams work with less friction and fewer surprises.
