Free Expense Tracking Software for Small Business

Don’t rely on messy spreadsheets and shoeboxes full of receipts to manage your cash flow. Flowlu provides a simple, free expense tracking software that lets you record every transaction, organize costs, and keep your finances in check without paying a cent.

Start Your Free Trial

Flowlu - Free Expense Tracking Software for Small Business

Flexible Setup

Customize Flowlu to match how your team operates daily.

Global Users

Over 35,000 businesses use Flowlu to manage work, clients, and finances.

Quick Start

Get started fast with simple onboarding, guides, and tutorials.

Data Security

Your business data is protected with secure cloud infrastructure.

See Where Your Money Goes

Our accessible and free business expense tracking software helps small business owners monitor all money coming in and going out.

Get Started for Free

Key Features of Flowlu's Free Expense Tracker

Streamline your financial management with tools designed to save you time and reduce manual entry.

Unlimited Income and Expenses

Record as many transactions as you need without worrying about data caps or hitting a "record limit." Our free income and expense tracking software allows you to log payments and expenditures for projects instantly so your books are always accurate. Export to CSV freely.

Custom Invoices & Estimates

Make custom invoices and estimates for free. Upload your company logo and adjust document colors to match your one-of-a-kind brand identity. Invoice management with Flowlu isn’t just easy to do, it also improves your professional image.

Mobile Expense Tracking App

Business doesn't happen just at your desk, which is why our expense tracking app for small business is available on both iOS and Android. Log spending immediately, wherever you are, and have your data sync instantly to the cloud. Attach photos of receipts for added accountability.

Easy Online Payments

Speed up your cash flow by letting clients pay you directly through the invoice using gateways like PayPal or Stripe. This integration allows for automated payment tracking, simplifying the collection process significantly. Available on the paid plans.

Product & Service Catalog

Filling up invoices with items can take simply too much time. Catalog your services and products with preset prices, descriptions, and taxes. When it’s time to bill, add these items to generate accurate invoices in seconds, no manual data entry required.

CSV Data Import

Forget about clunky implementation and onboard with speed. Import all your data for clients and expenses using standard CSV files. The process is straightforward and lets you adapt your old spreadsheets with robust column matching.

Expense Visualization & Charts

Visual learners can upgrade to see their financial data turn into easy-to-read graphs and charts. While the free version excels at list management, paid plans offer dashboard widgets that visualize exactly where every dollar is going.

Start your 7-day free trial

No credit card required

Start for free

Custom Expense Categories

Your business is different, so create your own financial categories for better expense organization. Be it office supplies, software subscriptions, or travel checks, categorize every cost to how your business spends its money. Start by upgrading your plan.

Multi-Company Expense Management

If you run more than one venture, you can manage finances for multiple distinct organizations within a single Flowlu account. Upgrading allows you to toggle between different businesses to keep their budgets and bank records entirely separate.

Budget vs. Actual Comparison

Expense control is best paired with robust comparison features. Set financial limits and check them against your actual spending. Stop your small business from overspending by using Flowlu’s budget management capabilities. Available on the Ultimate plan.

How Flowlu Simplifies Business Expense Tracking

We designed our platform to adapt to the specific needs of different types of users, from solo operators to growing teams.

For Freelancers & Solopreneurs

As a one-person show, you need free expense tracking software that doubles as a CRM and project board. Flowlu lets you link expenses to specific client records (CRM is included for free up to 100 contacts), giving you a clear picture of your interactions without needing separate freelancer tools.

For Small Business Teams

With support for up to 2 users on the free plan, you and a partner can collaborate on financial tracking. One person can handle the invoicing while the other logs operational costs, ensuring that your small business accounting data is always up to date and shared.

For Service-Based Businesses

If you sell time or services, keeping spending analysis separate from operational costs is vital. While full Cash Flow and P&L reports are paid features, the free plan allows you to maintain clean records of project costs so you can manually assess your margins.

Danijel Bićanic

Sales Trainer, Owner of Bićanić Consulting

"We chose Flowlu because it centralizes our operations, sales, and project management in a single platform. It gives us a clear overview of events, deadlines, and tasks at a glance, so everything is clearly organized in one place."

workspace for the entire team

25%

less internal back-and-forth

15%

faster project delivery

30%

less time spent on manual tasks

Read the case study

Portrait of a man in a business suit in an office setting

See all customer stories

Why businesses love Flowlu?

A very strong tool for SMB and PM

Imagine a unified business management platform that caters to SMBs but includes powerful enterprise-level functionality normally reserved for more expensive CRMs, PM tools, and the like. It's as if they scoured the market for the most popular features, then crammed them all into their product. Read more

Brandon E.

Sales Specialist

Comprehensive solution for project management and CRM

Flowlu is a comprehensive solution for project management and CRM software. Especially when you don’t want to have a dozen separate systems and drown in integration efforts. The interface is easy to use, and there are some amazing features, such as fully automated task flow inside the system itself. It also has enough customization capabilities ... Read more

Tomas V.

CEO

By far one of the best business management software

I run an agency and have personally used countless project and business management software solutions. Flowlu is a feature-rich CRM that offers amazing automation tools to make your life easier. It provides a plethora of features that can be customized to meet your company's unique requirements. I also appreciate that it includes time track... Read more

Shiraz Q.

CEO

Fast, feature packed, priced right

Flowlu is easy to use, has a mobile app, and keeps getting better. Flowlu peaked my interest when I saw how many different features they were able to incorporate into their system. Once I started using it I was surprised at how everything was pretty fast and cohesive. This will be a great tool for my agency and fits a lot of needs that other sys... Read more

Josiah H.

Web Developer

THIS is what I've been waiting for

My experience has been incredible so far. Flowlu has replaced five applications and has made life better for me and 350 of my employees. It's kind of like being a kid at Christmas... I actually look forward to using the application every morning. The thing that differentiates them from everyone else is that they do a lot of things very well... Read more

Antonio Thornton, P.

CEO

Pumped about Flowlu

I was looking for a viable platform that would make my business more profitable and easier to run and manage to meet my requirements for a very long time. Some platforms offer similar functions to Flowlu but Flowlu offers speed, performance and overall product quality. I am implementing and testing the platform now in several companies that I ru... Read more

Martin G.

Director

Does it all really well

Flowlu is one system that puts all your client interactions at your fingertips. I really like the concept of one integrated system that keeps track of most of the tasks I need to do with clients every day, rather than requiring duplicate data entry across several disconnected systems. This is especially important for small companies like mine th... Read more

Joshua M.

Founder

So much more than just a Project Management tool!

Flowlu is a full-fledged business workflow tool that allows you to manage pretty much everything in your business from one central location. It has a well-designed, user-friendly interface that is simple to operate and navigate. It also includes one of the best new customer onboarding processes I've seen from a SaaS provider, utilizing its ... Read more

Tim D.

Head Consultant

Flowlu has been the most useful project management tool that we have

We are having the best and most efficient experience working on our projects with Flowlu. It allows us to ensure constant collaboration on all our tasks, which helps us achieve our project goals within the allocated timeframe. It offers us an amazing virtually shared workspace that helps us collaborate and work on our tasks as a team. Read more

Tim Van W.

Senior Project Supervisor

Good overview of tasks and planning

We use Flowlu to plan work and manage tasks across our team. Flowlu helps us keep a clear overview of ongoing tasks and responsibilities. Having planning and CRM in one system was important for us, and Flowlu meets that need well. The layout is clear and easy to work with, which made adoption easier for the team. Read more

Angelique Boulonois

Managing Partner

Flowlu allows businesses to manage projects from anywhere

This software is great!! So easy to enter information and schedules. This solution keeps me very productive! I have a tendency to try to tackle too much at once and end up with an overwhelming number of unfinished tasks. I like the fact that I can share the tasks and lists with anyone just by using their email addresses. Read more

Alvin Buckley

Events Services

Integrate with your favorite tools

Connect your Flowlu account with other apps via native and third-party premade integrations.

See All Integrations

Frequently Asked Questions

You will find the answers in the knowledge base or write to us in the online chat.

Knowledge base Ask a question

Our Free plan includes robust expense management and invoicing tools for up to 2 users, forever. Small business owners can rely on Flowlu without any time limits or expiration dates.

The free income and expense tracking software supports one legal entity (organization). To manage financials for multiple companies under one login, you would need to upgrade to the Essential plan or higher.

Absolutely. You can download our expense tracking app for small business on iOS or Android. Receipt tracking on-the-go as well as expense analysis is available for free.

Flowlu makes it easy to switch from other tools. You can use the CSV Data Import feature to upload lists of clients and other records. This helps you migrate your data into our business expense tracking software free of hassle.

Unlike a standalone tool that only does budget tracking, Flowlu is an all-in-one platform. Even on the free plan, you get CRM, project tasks, and cloud-based expense tracking in one place, giving you a complete solopreneur solution.

See how Flowlu works for your business. No credit card required.